From the document library, click on the drop-down next to the column name, then Filter by; Check the box next to the condition you want to be alerted about (i.e., Approved), click Apply; Save the view by doing Save view as; Give the view a name, click Save This is part one of a two-part post. Then put a step to email the reminder/alert. Hello Cassy: Each Category selection in my case has only one assigned value from the Email column. Notes: In order to send an email to an external email address. Then, go to the “body” value from the previous “Send an http request to SharePoint” Data and add to Output section. By now we have tested the positive scenario that is when the “IsADUser” value is set to “Yes” in the SharePoint Online list for the configured site and list (Employee), the flow should get triggered, and we have seen this worked. I would like the system to send an email to all the users listed in the Alert field, if the respective Issue is modified. All the input is filled in with dynamic values from the Get my profile and When the new item is created actions. Desired Functionality. Column Name: user; Type: Choice; Type of Choice: List of names (Eg jack, bob, tom) Now I need to have a formula which should say, if I select a user jack send email to jack@xxx.com if I select a user bob send email to bob@xxx.com if I select a user tom send email to tom@xxx.com When the item is first created this column is empty. Note the input configured to the SharePoint site address and list name from where you created the flow. Click on the Test button from the right side of the top menu and click the Run flow button. The first step in the process is to create a filtered view based on a Status Column. Hover over the dynamic values to see what properties they reference. SharePoint has provision for users to set up alerts when items in a SharePoint list change. I saved it, went to flow run history, and it showed that it ran successfully. as long as the column in the previous version is empty. You can create a Sharepoint Designer Workflow which sends an email based on that field value. To check if it worked or not, now let’s test the flow. A client has a SharePoint list of employee certifications and their expiration dates. Click Save and test the flow by modifying or creating an item in List and set Status column value = 'Pending'. On item creation (or editing if you edit the date) kick off a workflow which sets a local date/time variable to the date column value + 30 Put a step in your workflow to pause until this reminder date variable. Your flow ran successfully message from Power Automate log. You can achieve this a couple of different ways. The process would be: Create column with Type of person Finished List! There is an additional possibility in my scenario where the column being referenced to check that the item has been modified (which will then trigger an email), is modified again. I have a SharePoint list of Issues and have set a column (called Alert) to a “Person or Group” (allowing multiple names). Verify the conditional triggering SharePoint Online list – negative testing In this post, I will show you how to use Microsoft Flow within O365 to send reminder emails based on a date in a SharePoint list. My problem is that I only want to send this email once i.e. At this point you could update your columns, variables, or end the workflow. How to send email if a specific field changes in SharePoint (versus just any field in the list item) You need to send email when specific field changes in SharePoint, based on a field changing instead of just any field in the list item. As this is a choice column, we need to read its actual value by using ['Value']. 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